{"id":613,"date":"2012-07-12T11:05:00","date_gmt":"2012-07-12T11:05:00","guid":{"rendered":"http:\/\/www.sharonmurphy.com\/wordpress\/?p=613"},"modified":"2020-07-24T13:29:13","modified_gmt":"2020-07-24T12:29:13","slug":"auto-read-receipts","status":"publish","type":"post","link":"https:\/\/www.sharonmurphy.com\/wordpress\/2012\/07\/auto-read-receipts\/","title":{"rendered":"Requesting Read Receipts from Particular Mail Recipients Automatically"},"content":{"rendered":"

I send a lot of mail. Some of it is social, keeping in touch, fluff… No big deal if it gets eaten by a spam filter, or the recipient doesn’t read it till their afternoon coffee break, or whatever. But a good bit of it is also important work-related stuff, and if the recipient doesn’t get\/read it, processes break down, schedules are thrown out, and it’s just not good.<\/p>\n

Outlook allows you to request delivery and read receipts on your messages. You can do this for all messages (File | Options | Mail<\/strong> and scroll to the Tracking<\/em> section), or you can do it on a case-by-case basis (create your message, and select required receipts on the Options<\/em> ribbon). The first doesn’t suit, because I don’t need read receipts on all of my mail, and the second doesn’t suit, because I usually click Send<\/strong> too quickly to remember to manually turn on receipt requests.<\/p>\n

So, today, a situation arose that prompted me to investigate whether or not I could automatically request delivery\/read receipts on all messages to a particular person – and do you know something? You can! My email life is officially transformed!<\/p>\n

<\/p>\n

Here’s how you do it in Outlook 2010:<\/p>\n

    \n
  1. On the Home<\/em> ribbon, click Rules | Manage Rules & Alerts<\/strong>.<\/li>\n
  2. In the Rules and Alerts<\/em> dialog, click New Rule<\/strong>.
    \nThe Rules Wizard<\/em> appears.<\/li>\n
  3. Select the Apply rule on messages I send<\/em> template, and click Next<\/strong>.
    \n\"Mail<\/a><\/li>\n
  4. Select the check box beside sent to people or public group<\/em>.\"Mail<\/a><\/li>\n
  5. In the Step 2<\/em> field at the bottom of the dialog, click the people or public group<\/strong> link, and in the dialog that appears select\/specify which recipients you want the rule to apply for, then click OK<\/strong> and Next<\/strong>.<\/li>\n
  6. Select your rule action(s) from the list – I’m choosing delivery and read receipts – then click Next<\/strong>. (There are other useful settings here like setting an importance level.)
    \n    \"Mail<\/a><\/li>\n
  7. Specify any exceptions to the rule, then click Next<\/strong>.
    \n    \"Mail<\/a><\/li>\n
  8. Name your rule, select whether you want it to apply for all registered email accounts, and click Finish<\/strong>.
    \n    \"Mail<\/a><\/li>\n<\/ol>\n

    That’s it – you’re done. Of course, whether or not you get a delivery receipt depends on whether the mail server at the other end sends receipts; and whether or not you get a read receipt depends on the mail program used by the recipient, and whether they’re notified of receipt requests first or respond automatically. But I have a feeling this is going to work for me >90% of the time, and that makes me a very happy lady.<\/p>\n

    Now I need to figure out if I can do the same on an iPhone!<\/p>\n","protected":false},"excerpt":{"rendered":"

    I send a lot of mail. Some of it is social, keeping in touch, fluff… No big deal if it gets eaten by a spam filter, or the recipient doesn’t read it till their afternoon coffee break, or whatever. But a good bit of it is also important work-related stuff, and if the recipient doesn’t … Continue reading “Requesting Read Receipts from Particular Mail Recipients Automatically”<\/span><\/a><\/p>\n","protected":false},"author":1,"featured_media":0,"comment_status":"open","ping_status":"open","sticky":false,"template":"","format":"standard","meta":{"footnotes":""},"categories":[31],"tags":[19],"class_list":["post-613","post","type-post","status-publish","format-standard","hentry","category-tech","tag-productivity"],"_links":{"self":[{"href":"https:\/\/www.sharonmurphy.com\/wordpress\/wp-json\/wp\/v2\/posts\/613","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/www.sharonmurphy.com\/wordpress\/wp-json\/wp\/v2\/posts"}],"about":[{"href":"https:\/\/www.sharonmurphy.com\/wordpress\/wp-json\/wp\/v2\/types\/post"}],"author":[{"embeddable":true,"href":"https:\/\/www.sharonmurphy.com\/wordpress\/wp-json\/wp\/v2\/users\/1"}],"replies":[{"embeddable":true,"href":"https:\/\/www.sharonmurphy.com\/wordpress\/wp-json\/wp\/v2\/comments?post=613"}],"version-history":[{"count":8,"href":"https:\/\/www.sharonmurphy.com\/wordpress\/wp-json\/wp\/v2\/posts\/613\/revisions"}],"predecessor-version":[{"id":1478,"href":"https:\/\/www.sharonmurphy.com\/wordpress\/wp-json\/wp\/v2\/posts\/613\/revisions\/1478"}],"wp:attachment":[{"href":"https:\/\/www.sharonmurphy.com\/wordpress\/wp-json\/wp\/v2\/media?parent=613"}],"wp:term":[{"taxonomy":"category","embeddable":true,"href":"https:\/\/www.sharonmurphy.com\/wordpress\/wp-json\/wp\/v2\/categories?post=613"},{"taxonomy":"post_tag","embeddable":true,"href":"https:\/\/www.sharonmurphy.com\/wordpress\/wp-json\/wp\/v2\/tags?post=613"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}